PRIVACY POLICY - NP UK CORPORATE SERVICES LTD

Effective Date: 22 August 2026
Last Updated: 22 August 2026

1. About This Privacy Policy

NP UK Corporate Services Ltd (“we”, “us”, “our” or “the Company”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you:

visit or use yourbusinessadmin.co.uk;
contact us by email, telephone or through our website;
request information, a quotation or a consultation;
purchase or subscribe to one of our services;
create or use an account;
communicate with our team; or
otherwise engage with our corporate, compliance, legal, accounting, technical or related services.

We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, as amended from time to time.

2. Who We Are

NP UK Corporate Services Ltd

Trading/website name: NP UK Associates / yourbusinessadmin.co.uk

Registered/Business Address:
167–169, 5th Floor, Great Portland Street,
London, Greater London, England, W1W 5PF

Email: services@yourbusinessadmin.co.uk

Telephone: +44 20 4620 2853 / +44 20 7167 2335

Company Registration Number: 17127647

For the purposes of applicable data protection law, NP UK Corporate Services Ltd may act as the data controller in relation to personal information collected through our website and in connection with our services.

3. Information We Collect

Depending on how you interact with us, we may collect:

Identity information

Full name
Date of birth where required for a service
Nationality
Identification information
Passport or other identity documents where required for compliance purposes

Contact information

Email address
Telephone number
Postal address
Business address

Company and corporate information

Company name
Company registration details
Director and shareholder information
Persons with Significant Control (“PSC”) information
Beneficial ownership information
Corporate structure information
Business activities and related information

Transaction information

Services purchased
Subscription details
Payment status
Billing information
Invoices and transaction records

Payment card details may be processed directly by our payment service providers. Where payment information is handled by a third-party payment processor, we may not directly store complete payment card details.

Communications

We may retain information contained in emails, enquiries, forms, telephone communications and other correspondence with us.

Technical information

When you use our website, we may collect information such as:

IP address
Browser type
Device information
Operating system
Website usage information
Pages visited
Referral information
Cookie and similar technology information

4. How We Collect Your Information

We may collect information:

directly from you;
when you submit an enquiry or form;
when you purchase a service;
when you create an account;
during client onboarding;
during identity, AML, UBO or corporate compliance checks;
from Companies House and other publicly available sources;
from professional advisers or authorised representatives;
from service providers assisting us with your matter; and
automatically through website technologies such as cookies and analytics tools.

5. Why We Use Your Personal Information

We may use personal information to:

provide the services you have requested or purchased;
process orders and payments;
create and manage client accounts;
communicate with you about your services;
prepare documents and filings;
carry out corporate and compliance work;
conduct identity, AML, UBO and PSC checks where applicable;
comply with legal and regulatory obligations;
maintain business and financial records;
issue invoices and manage accounts;
provide customer support;
improve our website, services and customer experience;
protect our systems and website from fraud, abuse and security threats;
manage disputes and enforce our contractual rights;
send service-related communications;
send marketing communications where permitted by law and, where required, with your consent; and
establish, exercise or defend legal claims.

6. Our Lawful Bases

We will only process personal information where we have an appropriate lawful basis under applicable data protection law.

Depending on the circumstances, these may include:

Contract

We may process information where it is necessary to enter into or perform a contract with you, including delivering a service you have purchased.

Legal obligation

We may process information where necessary to comply with legal, regulatory, accounting, tax, AML, corporate or other legal obligations.

Legitimate interests

We may process information where necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms.

Examples may include:

maintaining website security;
preventing fraud;
managing our business;
responding to enquiries;
maintaining business records;
improving our services; and
establishing or defending legal claims.

Where we rely on legitimate interests, we will consider whether the processing is necessary and proportionate and balance our interests against your privacy rights.

Consent

Where consent is required by law, we will request your consent before processing your personal information for the relevant purpose.

You may withdraw consent at any time where consent is the lawful basis for processing.

7. Special Category and Compliance Information

Some services may require us to process information that is subject to additional legal protections.

Where we need to process special category information, criminal offence information or other regulated information, we will only do so where an appropriate legal basis and any required additional condition are available.

You should only provide information that is relevant and necessary for the service or compliance requirement.

8. Sharing Your Information

We may share personal information where necessary with:

employees and authorised personnel;
professional advisers;
accountants and tax advisers;
solicitors or other legal professionals where appropriate;
Companies House and other government or regulatory authorities;
payment processors;
banks and financial service providers;
IT, hosting, cloud storage and cybersecurity providers;
website and software providers;
identity verification and compliance providers;
insurers;
auditors;
debt recovery or legal service providers; and
other third parties where necessary to provide a service or comply with the law.

We do not sell your personal information.

9. International Transfers

Some of our service providers may process personal information outside the United Kingdom.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place as required by applicable data protection legislation.

10. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including legal, regulatory, accounting, tax and dispute-resolution requirements.

Different categories of information may be retained for different periods.

For example, client and financial records may need to be retained for longer periods where required by law or where necessary to establish, exercise or defend legal claims.

When information is no longer required, we will securely delete, anonymise or otherwise dispose of it.

11. Data Security

We take reasonable technical and organisational measures to protect personal information against:

unauthorised access;
accidental loss;
destruction;
alteration;
disclosure; and
other unlawful or unauthorised processing.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

12. Your Data Protection Rights

Subject to applicable law, you may have the right to:

request access to your personal information;
request correction of inaccurate or incomplete information;
request deletion of your personal information in certain circumstances;
request restriction of processing in certain circumstances;
object to processing based on legitimate interests;
object to certain direct marketing;
request portability of certain personal information;
withdraw consent where consent is the lawful basis; and
make a complaint to the Information Commissioner’s Office (“ICO”).

Some rights are subject to legal exceptions and may not apply in every circumstance.

13. Marketing

We may send you information about our services where permitted by applicable law.

You can unsubscribe from marketing communications at any time by using the unsubscribe mechanism provided in the communication or by contacting us.

Service, transactional and legally necessary communications are not marketing communications and may continue where necessary.

14. Cookies

Our website may use cookies and similar technologies for purposes such as:

website functionality;
security;
remembering preferences;
analytics;
performance monitoring; and
marketing, where applicable.

Where consent is required for non-essential cookies, we will request your consent through an appropriate cookie mechanism.

You can manage cookie preferences through your browser and, where available, our website cookie settings.

15. Third-Party Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices, security or content of third-party websites. You should review the privacy notice of any third-party website before providing personal information.

16. Children

Our services are intended primarily for businesses, companies and adults.

We do not knowingly collect children’s personal information for marketing purposes.

17. Data Breaches

If we become aware of a personal data breach, we will assess the incident and take appropriate action in accordance with applicable data protection law.

Where legally required, we will notify the ICO and/or affected individuals within the applicable statutory timeframe.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or data processing practices.

The latest version will be published on our website.

19. Contact Us

For questions about this Privacy Policy or to exercise your data protection rights, please contact: